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Overview of Society Registration
A society is an affiliation or tie-up of several persons joined hands together using a mutual agreement to manage and act on some common purpose. Chase the Vision for Society Registration Service Provider online in India and hold your Million Dollar Dream of Social Entrepreneurship with Kanakkupillai Professional Experts!
A society is made up of people who gather together to support charitable endeavours in the fields of sports, music, art, education, and culture. A community needs seven people at least to be in it, and these members might be foreigners or inhabitants of India. Tamil Nadu's state government oversees society registration and directs registration applications to the respective state agency.
Purpose of Society Registration
- To open a bank account to contribute to society.
- To get approval from the Income Tax Department.
- To depend on the properties having a place in the societies.
- To accomplish acknowledgement among other gatherings and authorities.
- To record a suit.
- To get investment for charitable assistance.
- To get investment for military orphans.
- To progress science.
- To make strides in literature.
- To move forward with fine arts.
- To spread information and political education.
- To keep up with libraries and other reviewing places.
- To keep up open historical centres and galleries.
Eligibility Criteria for Society Registration
- Minimum Individuals: At least seven individuals are required to shape a society.
- Common Destinations: People must share social, charitable, literary, logical, or non-profit objectives.
- Non-Profit Intent: Society's essential reason ought to be promoting the community's welfare without the deliberate of making a profit.
- Jurisdiction: Society must be shaped within the locale of the appropriate government authority.
- Legal Capacity: People should have the lawful capacity to enter into contracts and shape an organisation.
Types of Societies for Registration
- Charitable Societies: Established to carry out philanthropic endeavours including reducing poverty and providing healthcare, education, and help during disasters.
- Cultural Societies: Formed to preserve, promote, and care for Tamil Nadu's diverse cultural heritage.
- Educational Societies: Oversee educational activities such as teaching and running schools, libraries, and colleges.
- Religious Social Orders: Organisations committed to progressing the moral standards and charitable endeavours of a particular faith.
- Social Welfare Societies: Improve the welfare and standing of marginalised communities through social development programmes.
- Sports Societies: Promote and develop sports activities, including organising events and providing training facilities.
- Professional Societies: Formed by specialists like engineers, doctors, or lawyers for professional networking and development.
- Environmental Societies: Focus on sustainability, conservation, and environmental protection.
Benefits of Society Registration in India
- Legitimate Recognition: Society registration provides formal recognition as a distinct legal entity.
- Access to Funds and Resources: Many grants and donations require a valid registration certificate.
- Constrained Liability: Members enjoy limited liability within the legal framework.
- Credibility and Trust: Registration boosts public trust and organisational credibility.
- Legal Framework: Offers legal clarity for operations, governance, and conflict resolution.
- Networking and Collaboration: Enables collaboration with similar groups and pooling of resources.
- Benefits & Tax Exemptions: Eligible for tax exemptions and compliance-related benefits.
Documents Required For Society Registration in India
Documentation is central to registering a society in India. As per the Societies Registration Act, 1860, certain documents must accompany the application for registration. Ensuring these are submitted correctly and in the prescribed format is vital to prevent delays or rejection. Below is the complete list of documents required for society registration in India.
Documentation of the Society Registration
- Passport Size Colour Photograph: Recent photograph of the founding members.
- Copy of PAN Card: Permanent Account Number card of all members, mandatory for identity verification.
- Address Proof (Any One):
- Telephone Bill
- Gas Bill
- Electricity Bill
- Bank Statement
- Identity Proof (Any One):
- Passport
- Voter ID
- Driving License
- Signed MOA & By-Laws: Drafted and signed Memorandum of Association and By-Laws defining the society’s objectives and governance.
- Affidavits from President: Declaration by the President verifying authenticity and intent.
Documentation for the Society Registered Address
- A. Proof of Premises (Any One):
- Telephone Bill
- Electricity Bill
- Water Bill
- B. No Objection Certificate (NOC): From the owner of the premises where the society will be registered.
Procedure for Society Registration in India
The step-by-step process for society registration in Tamil Nadu, India, involves careful documentation, compliance with naming conventions, and proper legal submission. Below is a complete guide to help you navigate society registration.
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Documentation
The first step is to collect and complete all the necessary paperwork. Documents must adhere to the formats specified by the government. Incorrect or incomplete documentation can lead to rejection.
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Selecting a Unique Name for the Society
Choose a name that reflects the society’s purpose and is not similar to existing organizations, registered trademarks, or names in use. The name must be meaningful and distinct.
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Drafting the Memorandum of Association (MOA)
The MOA defines the objectives and structure of the society. It highlights the society’s relationship with its members and must be signed by at least three governing members.
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Rules & Regulations
The society's internal management rules, including meeting procedures, roles of office bearers (President, Secretary, Treasurer), and other governance norms. These must be signed by at least three governing members.
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Application Submission
Submit the signed MOA, rules & regulations, affidavits, and KYC documents of all officials to the Registrar of Societies. This formal application initiates the registration process.
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Issuance of Certificate of Registration
The Registrar reviews the submitted documents and may request further information. If satisfied, a Certificate of Registration is issued, which may take around a month in Tamil Nadu.
Prohibitions and Limitations Imposed by Society Regulations
- Only public trusts may claim certain tax exemptions related to charitable activities.
- Societies cannot issue equity or own equity ventures, which limits investment opportunities.
- Many societies lack strong administrative procedures or compliance systems.
- Due to governance challenges, they may be seen as risky by investors and financial institutions.
Society Registration Renewal
Society registration under the Societies Registration Act, 1860 is valid for five years and must be renewed thereafter. The process involves a fee (usually ₹200, subject to local variation) and submission of updated documents.
Renewal Process of Society Registration in Tamil Nadu
- Step 1: Submit a renewal application with a list of current governing members and their details.
- Step 2: If the original certificate is lost or damaged, a new one must be obtained along with the renewal.
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Step 3: The online application must include:
- Existing society registration number
- Identity proofs of office bearers
- Contact details: phone and email
- Step 4: Submit all required documentation. Upon successful processing, the society retains its original registration number.
Why Kanakkupillai?
At Kanakkupillai, we leverage our legal and industry expertise to assist societies in navigating complex regulations. Our services include:
- Regulatory Expertise: End-to-end support for compliance and documentation.
- Process Optimization: Streamlined steps to save time and ensure accuracy.
- Risk Management: Avoid delays, errors, and rejections with expert guidance.
- Transparent Pricing: Fixed, upfront fees without hidden charges.
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