ISO Registration Online

Documents Required for ISO Registration in India

To complete ISO Registration in India, you must provide a set of essential documents. These documents help verify your business's legal identity, operational scope, and compliance structure.

• Proof of Business Registration:
  • Certificate of Incorporation (for Private Limited / LLP / OPC)
  • Partnership Deed (for Partnership Firms)
  • GST Registration Certificate or Udyam Registration Certificate
• Memorandum of Association (MOA): Describes the objectives and nature of your company.
• Articles of Association (AOA): Specifies the company’s internal management rules.
• PAN Card of the Organization: Required for official identity and taxation.
• Business Address Proof: Includes documents like utility bills, rent agreement, or property ownership papers in the company’s name.
• Scope of Business: A written description of the products/services and business operations applying for ISO certification.
• Quality Policy Statement: A declaration of the company’s approach toward quality, including goals, accountability, and methodology.
• Process Documentation: Includes Standard Operating Procedures (SOPs), flowcharts, and Quality Manuals relevant to the ISO standard applied for.
• Details of the Organization:
  • List of Directors / Partners / Proprietors
  • Organizational hierarchy and reporting structure
  • Staff involved in ISO implementation
• Internal Audit Reports: Records from past internal audits that demonstrate ISO compliance or identify non-conformities.
• Employee Records: A list of employees with their respective roles and any ISO-specific training documentation.

Checklist for ISO Registration

• Define Quality Objectives: Set measurable and achievable goals in line with ISO standards.
• Implement a Quality Management System (QMS): Especially relevant for ISO 9001, it ensures process consistency and continual improvement.
• Conduct Internal Audits: Regularly evaluate system performance and compliance readiness.
• Choose a Certified ISO Body: Pick a certification body that is recognized and accredited under CASCO guidelines.
• Apply Corrective Actions: Fix non-conformities found during audits to prepare for the final ISO assessment.

Registration Procedure for ISO Certification in India

ISO certification in India is a structured process that helps your business align with global quality and operational standards. Follow the steps below for successful registration:

1. Select the Right ISO Standard:

   Identify the ISO certification standard best suited to your business, such as ISO 9001 (Quality Management), ISO 27001 (Information Security), or ISO 22000 (Food Safety).

2. Pick an Accredited Certification Body:

   Choose a certification body that is accredited by NABCB or other recognized international bodies to ensure credibility and recognition.

3. Apply for ISO Certification:

   Submit an application to the selected certification body with business details, scope of certification, and standard required.

4. Prepare Documentation:

   Develop and organize necessary documentation including your quality manual, SOPs, policy statements, and risk assessments according to the chosen ISO standard.

5. Conduct Internal Audit:

   Perform an internal audit to evaluate the effectiveness of your processes and identify any gaps that need correction before the official audit.

6. Management Review Meeting:

   Hold a meeting with top management to review the audit findings and approve corrective measures.

7. Stage 1 Audit – Documentation Review:

   The certification body reviews your documented system and readiness for certification. Issues, if any, must be addressed before moving to Stage 2.

8. Stage 2 Audit – On-Site Assessment:

   The auditor conducts an in-depth evaluation of your business processes and practices to ensure compliance with the ISO standard.

9. Certification Decision:

   If all criteria are met, the certifying body issues the ISO certificate. This certificate is generally valid for 3 years with yearly surveillance audits.

10. Surveillance & Renewal Audits:

    Ongoing audits are required to maintain certification status and ensure continued compliance. Renewal is mandatory after the certificate’s expiry.

Note: The time and cost of ISO certification vary depending on your business size, selected standard, and scope of work. Proper training, planning, and a commitment to quality help streamline the certification process.