Annual Compliance for Private Limited Company

Required Documents and Key Annual Compliance for Private Limited Companies in India

Private Limited Companies in India are governed by the Companies Act, 2013, and must adhere to various annual compliance requirements to ensure legal and operational continuity. Below is a comprehensive list of documents and filings required to stay compliant:

• Audited Financial Statements: Includes the Balance Sheet, Profit and Loss Account, and Cash Flow Statement, duly signed by directors and auditors.
• Director KYC Documents: PAN, Aadhaar, contact details, and a digital signature (DSC) are needed for filing DIR-3 KYC.
• Board Resolutions and Minutes: Proper documentation of board meetings, AGMs, and resolutions passed during the year.
• Shareholding and Capital Details: Statements reflecting shareholding structure, changes, and capital infusion (if any).
• Tax Filings: ITR-6 form and GST return documents, if applicable.
• Appointment/Resignation Letters: For any changes in directors or auditors, along with DIR-12 or ADT-1 forms.

Checklist for Key Annual Compliance

1. Conduct Annual General Meeting (AGM): Must be held within 6 months of the financial year's end (or within 9 months for the first AGM).
2. Annual Return Filing - Form MGT-7/7A: Details company structure, shareholding, directorship, and more. File within 60 days of AGM.
3. File Financial Statement - Form AOC-4: Submit audited financials and related reports within 30 days of the AGM.
4. Director KYC - DIR-3 KYC: Update director details annually by 30th September.
5. Change in Directorship - DIR-12: File within 30 days of a director's appointment/resignation/change.
6. Declaration of Deposits - DPT-3: Declare details of deposits or exempted amounts by 30th June each year.
7. Appointment of Auditor - ADT-1: If a new auditor is appointed, file ADT-1 within 30 days.
8. Maintain Books of Accounts: Accurate financial records must be maintained at the registered office. File AOC-5 if kept elsewhere.
9. Income Tax Return - ITR-6: Must be filed annually by 31st July (unless extended), disclosing income and tax liability.
10. GST Annual Return - GSTR-9: File by 31st December of the next financial year, summarizing yearly sales, purchases, and tax paid.

Meeting these compliance requirements ensures that your Private Limited Company remains in good standing with the Ministry of Corporate Affairs (MCA), avoids penalties, and maintains credibility with stakeholders.

Private Limited Company Registration Procedure in India

Registering a Private Limited Company in India involves a structured and legally mandated process under the Companies Act, 2013. It offers limited liability, separate legal identity, and is ideal for startups and growing businesses. Here's a step-by-step guide to the registration procedure:

1. Digital Signature Certificate (DSC): Obtain DSCs for proposed directors to sign documents digitally.
2. Director Identification Number (DIN): Apply for DIN through SPICe+ form for all directors.
3. Name Reservation (RUN or SPICe+ Part A): Propose and reserve the company name via the MCA portal.
4. SPICe+ Form (INC-32): Complete the integrated SPICe+ form for company incorporation, including MoA, AoA, PAN, and TAN applications.
5. Filing of MoA & AoA: Draft and submit Memorandum and Articles of Association with the application.
6. Company Incorporation: Once approved, receive the Certificate of Incorporation along with PAN and TAN from MCA.
7. Apply for Bank Account: Open a current account in the company's name using the incorporation certificate.
8. GST Registration (if applicable): Register for GST if turnover exceeds prescribed limits or for interstate sales.
9. Start Business Operations: Once all registrations are in place, commence business activities legally.

Why Choose Kanakkupillai for Company Registration?

Kanakkupillai is a trusted name in business registration and legal compliance. With a focus on accuracy, efficiency, and complete regulatory support, Kanakkupillai ensures your Private Limited Company is registered seamlessly.

Our expert team handles end-to-end documentation, filing, and communication with the Ministry of Corporate Affairs (MCA), saving you time and effort. We also provide a user-friendly platform for form submissions under the MCA V3 system, making it easier than ever to start your business legally.

Whether it's choosing the right company structure, getting DIN or DSC, or filing incorporation forms, Kanakkupillai ensures that your company registration is done quickly, correctly, and at a competitive cost.

Choose Kanakkupillai for:

• Expert guidance on company formation
• Complete documentation and MCA filings
• GST and brand registration support
• User-friendly digital platform for form filing
• End-to-end compliance and post-registration services

Let Kanakkupillai help you build a compliant, growth-ready business right from day one.